Having a good relationship with tenants is essential for any property manager or landlord. Open communication not only fosters trust but is also crucial in effectively maintaining the property and ensuring the safety and comfort of everyone involved.
One essential aspect of this communication is asking tenants to inform you if they plan to be away for an extended period. This proactive approach serves multiple purposes, from maintaining the property’s condition to ensuring the tenant’s peace of mind.
Here’s why it’s important to ask tenants to let you know if they’ll be away from the property for more than a weekend.
Prevent Plumbing Issues
One of the most significant risks associated with tenants being away is the potential for plumbing issues, especially in freezing temperatures.
Unoccupied units are at a higher risk of pipes freezing and bursting when temperatures drop. A burst pipe can lead to extensive water damage, mold problems, and costly repairs.
Asking tenants to notify you of their absence gives you the opportunity to take preventive measures, such as ensuring the heat is on enough to maintain a certain temperature and conducting inspections to ensure pipes aren’t frozen. The result is a lower risk for plumbing issues and less stress for everyone.
Address Security Concerns
Vacant properties can be a target for burglaries and vandalism. When tenants are away for an extended period, the property may appear unoccupied, making it an easier target for criminal activity.
If you know a tenant will be away, you can take necessary precautions, such as:
Conducting regular inspections of the property
Implementing a neighborhood watch system with other tenants
Installing security measures like motion lights or smart outdoor lighting that automatically turns on and off
By discussing these security measures before the tenant leaves, you can help maintain the safety of the property and the surrounding area.
Manage Maintenance Issues
Another reason to ask tenants to inform you of any extended absence is to better manage maintenance issues.
Unattended problems, like a leaking roof or an appliance malfunction, can get worse when no one is around to report them.
When tenants notify property managers of their planned absence, managers can arrange for regular inspections and servicing of utility systems to prevent problems and ensure a safe and comfortable home for renters to return to.
Improve Landlord-Tenant Communication
Asking tenants to inform you of a prolonged absence has benefits that extend beyond proactive property maintenance. This communication can:
Encourage trust and openness, which can make renters more likely to report issues promptly, therefore reducing the risk of damage to your income property.
Improved landlord-tenant communication and relationships, which can lead to higher renter satisfaction and retention rates.
Ready to See Your Best Rental Property ROI?
If you’re looking for a reliable property management partner who understands the importance of these practices, contact Circle Property Management at (703) 349-0144. We specialize in managing residential properties and prioritizing tenant relationships, ensuring peace of mind for both landlords and tenants alike in Northern Virginia.
About The Author
Patrick H. Page - Principal Broker | Licensed in Virginia and the District of Columbia
